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Evidence Guide: RIIIMG301E - Maintain site records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

RIIIMG301E - Maintain site records

What evidence can you provide to prove your understanding of each of the following citeria?

Review and file records

  1. Ensure records are referred to for historical data
  2. Make records available to relevant personnel for review
  3. Communicate trends that could affect work processes to relevant personnel
  4. Process and file records according to workplace procedures
Ensure records are referred to for historical data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make records available to relevant personnel for review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate trends that could affect work processes to relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process and file records according to workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

maintain site records on at least two occasions, including:

reading and interpreting the nature of record content, functions and problems

analysing activity to diagnose problems and identifying and implementing options to solve problems

processing details and ensuring recording of signatures, dates, times, records are counter signed and verified for currency

maintaining accurate written records, reports and filing systems, including:

site diaries

materials received and dispatched

quality records

work, health and safety records

environmental records

inventory control records

reporting issues that could affect the completion of work activities to relevant personnel.

During the above, the candidate must:

locate and apply relevant documentation, policies and procedures and confirm that the work activity is compliant

implement the requirements, procedures and techniques for maintaining site records

work effectively with others to maintain site records in a way that meets all required outcomes

communicate clearly and concisely with others to receive and clarify work instructions.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

key policies, procedures and documentation required to maintain site records, including:

records filing and retrieval systems and processes

principles and techniques for maintaining site records, including:

basic records management systems and processes (both manual and computer aided)

registered document control systems

preparing and carrying out job safety analyses (JSAs)/job safety environmental analyses (JSEAs)/safe work method statements (SWMS)

complying with quality control administration

identifying and managing project quality requirements

identifying relevant hazards and emergencies

techniques for coordinating and communicating job activities with others.